Our host Matt Dapkus took us through a tour of the Lane County building downtown Eugene and shared many interesting stories and innovative ideas created by the necessity of budget constraints and a commitment to reduce waste. The task of facilities management is not for the faint of heart and many in the profession feel like they are swimming upstream without a paddle. Perhaps as some encouragement, comedian and actor W.C. Fields notes, "Remember, a dead fish can float down a stream, but it takes a live one to swim upstream." The power of our local gathering of facilities, maintenance and risk professionals is the ability to share our ideas as well as the lesson learned both from what hasn't worked as much as what has in our mutual experiences. Mr. Dapkus and his team have worked inventively to create a much higher level of efficiency in their facilities department. Facilities management requires a certain level of intelligence and skill as well as the willingness to experiment with the tools, funding and resources that are available to your team. You may be encouraged by Matt and others that your effort can pay off in making a big difference in the culture and results of your organization.
Some of the innovations and improvements that we heard about or saw on our tour included:
* Upgrading their computerized maintenance management system (CMMS) to MPulse version 8, which is a program that several local organizations utilize. As with all systems the date extraction is only as good as the data input as well as extraction, the team has to be committed to allowing the resource to work for the benefit of all. The team found that utilizing their CMMS for inventory tracking has been beneficial with the top 100 most common items used by the teams.
* Converting the building clock controller to a much more efficient and effective unit. Transitions like this can seem like a minor thing, but in a large facility making sure all the clocks show the same time can be quite an undertaking.
* Working to build a culture of preventative maintenance instead of simply reacting to random requests and emergencies. Most professionals that are associated with Local Facilities Management Connection are committed to making this transition, which like most things is easier said than done. Charles C. Noble encourages all when he states, "You must have long-range goals to keep you from being frustrated by short-term failures." If we always turn to the duct tape for the quick fixes or are flustered running from problem to problem, we must make time to stand back and draft a long term plan if we want to create any headway on our issues, some call this prioritization.
* Innovative means of re-purposing light fixtures that were removed from one building, upgrading the ballasts and installing new lamps to replace high cost, high heat, short life span, and lighting in difficult to reach locations (very tall ceilings).
* Modernizing the filter system in one of the basement air handlers. Had a 4 phase filter system that was designed to filter rooms where people regularly smoked cigarettes. They converted to a much simpler system and saved a huge amount of time and money. What used to take 1\2 day for 2 people, can now be accomplished by 1 person in 1/2 hour.
June news & notes:
Our next meeting, Thursday, June 15th, 2017 (1130am - 1pm) hosted by Dan Hoechlin, facilities manager of Oregon Research Institute. Thank to Dan lunch will be provided. Please RSVP in advance so we know how many people to plan for meeting and food. Meeting will include a tour of the unique facilities at ORI and our topic will be "Creative Solutions for Facilities Management Obstacles". Dan and his team have faced many unique challenges including input on the building design as well as crafting adaptations along the process, offsetting cost for building use with the downturn in economy as well as grant related funding, unique accommodations for pets and some interesting stories with theft related to alternative transportation. Please come prepared to discuss facilities, maintenance and risk management related topics.
LFMC Articles in trade publications
Business Coaching & Consutling